Administrative Assistant

Our client in the Piarco area is seeking to onboard a highly organized and detail-oriented Administrative Assistant (Accounting Experience) – Contract to support its Industrial Catering, Sales & Marketing operations.

Location: Piarco, Trinidad

Contract Duration: 3 Months (with the possibility of permanent placement)

Salary:$6,000 – $7,000 per month

Work Schedule

• 8-hour shift system between 6:00 a.m. and 8:00 p.m.
• Five (5) days per week
• Two (2) days off, inclusive of weekends and public holidays

Job Summary

The Administrative Assistant will provide critical support to the Industrial Catering / Sales & Marketing Department, with a strong focus on invoicing, cost management, inventory tracking, and customer service. The role also supports operational coordination and business efficiency initiatives.

Key Responsibilities

• Prepare and issue invoices for onshore and offshore clients (weekly)
• Generate and distribute customer statements (monthly)
• Track payments and support cash flow management
• Maintain accurate client records and billing information
• Develop and maintain sales trackers to monitor performance vs cost
• Monitor food costs and major expenditures against budget
• Identify cost-saving opportunities and liaise with Procurement and Management
• Analyze consumption trends and cost of sales across locations
• Coordinate departmental meetings and maintain schedules
• Assist with preparing reports, presentations, and business documents
• Support marketing, commercial, and event-related initiatives
• Maintain administrative records, databases, and filing systems
• Ensure adherence to HACCP, Food Safety, and HSE standards

Requirements

• Associate’s or Bachelor’s Degree in Business Administration or a related field
• 2–3 years’ experience in a similar administrative role (with accounting exposure)
• Strong knowledge of invoicing, cost tracking, and reporting
• Advanced proficiency in Microsoft Office Suite (especially Excel)
• Excellent numerical, analytical, and report-writing skill

Key Competencies

Technical:

• Advanced Microsoft Office skills
• Strong business acumen and command of the English language
• Excellent problem-solving and analytical skills
• Strong arithmetic and reporting capabilities

Behavioural:

• Strong customer service orientation
• High attention to detail and accuracy
• Ability to build and maintain professional relationships
• Team player with a collaborative mindset
• High level of integrity and confidentiality
• Strong communication and negotiation skills
• Commitment to safety, quality, and compliance

Additional Requirements

• Ability to work in a fast-paced, dynamic environment
• Strong organizational and time management skills
• Adherence to all safety, security, and operational procedures

Job Ref: RM