Administrative Assistant – Corporate Services

Job Summary

To provide Administrative Support to the assigned Line Manager

KEY DUTIES & RESPONSIBILITIES:

Provide administrative and operational support

Prepare requisition for the procurement of goods and services

Manage the inventory and supply of stationery, toiletry and pantry items

Assist with the coordination and implementation of small project tasks

Monitor and maintain stock levels to meet operational requirements

Prepare proposal for training services

Prepare correspondence, reports, presentation and other organizational documents

Assist in the planning and coordination of office activities and events as requested

Prepare and maintain Punctuality and Regularity Reports.

Manage attendance and leave records

Prepare minutes of meetings

Maintain accurate filing system for correspondence in accordance with established procedures

Performs any other duties as assigned by the relevant Line Manager

KNOWLEDGE AND SKILLS:

Excellent oral and written communication skills

Strong interpersonal skills

Proficiency in Microsoft Office Suite and use of the computer

Ability to take initiative and solve administrative problems of low to medium complexity

Ability to maintain strict confidentiality standards

Planning and organizational skills

Strong attention to details

Ability to work independently and be a team player

QUALIFICATIONS AND EXPERIENCE:

Five (5) O’ Level passes, including Mathematics and English Language; with

Certificate / Diploma in Office Administration, Secretarial Studies or a related field or an equivalent combination of academic and work experience

Minimum three (3) years of proven work experience in related field

Degree in Business Administration or Management will be an asset

Equivalent combination of education and work experience