Accounting Assistant – Payroll

Job Purpose

The job holder would be responsible for supporting general accounting activities and accurately processing monthly, fortnightly, and weekly payrolls, statutory deductions, payroll reconciliations, and related financial records within established deadlines.

Key Responsibilities

General Accounting

• Verify daily POS transactions, reports, and supporting documentation.
• Liaise with Lead Cashiers/Cashiers to resolve discrepancies.
• Process Purchase Order Returns and Operating Supplies store transfers accurately and on time.
• Assist with special accounting projects as required.

Payroll

• Prepare and process monthly, fortnightly, and weekly payrolls.
• Prepare gross salary reconciliations, payroll summaries, and reports.
• Post payroll journal entries to the General Ledger and reconcile salary-related accounts.
• Process statutory deductions within required deadlines.
• Prepare monthly PAYE reconciliations, annual TD4 slips, and BIR summaries.
• Prepare payroll and salary reports and respond to employee payroll queries.
• Liaise with Financial Institutions, NIB, BIR, Insurance Brokers, Auditors, and Group Companies.

Administration

• Maintain accurate reports, spreadsheets, payroll records, and files.
• Perform other related duties as assigned.

Qualifications & Experience

• Five (5) CXC/CSEC passes, including Mathematics, English Language, and Accounts.
• Pursuing ACCA certification, an Accounting degree, or equivalent qualification.
• Minimum two (2) years’ experience in a similar role.

Required Skills & Knowledge

• Working knowledge of Micro Pay, accounting software, and payroll systems.
• Sound knowledge of NIS, PAYE, and Health Surcharge.
• Proficiency in Microsoft Office Suite.
• Strong attention to detail, accuracy, communication, and interpersonal skills.
• Self-motivated, adaptable, resilient, and able to work independently or as part of a team.
• Strong commitment to providing consistent customer service.
• Must be able to push, pull, and lift occasionally awkward objects weighing up to 20 lbs.

Additional Information

These responsibilities are intended as a guide and are not exhaustive. The incumbent may be required to perform other reasonable duties based on business needs and under the Accountant’s direction. Duties may be reviewed and updated periodically as needed.