Knowledge and Information Management Assistant
Location: Port of Spain
Employment Type: 5-Month Contract
Working Days: Monday to Friday
Salary: TT$8,000 per month
Job Summary
Our client is seeking a Knowledge and Information Management (KIM) Assistant on a five-month contract to assist with the transfer, processing, storage, retrieval, and disposal of inactive records. The successful candidate will also provide customer service and respond to requests from user departments in accordance with established policies and procedures.
Key Responsibilities
- Process inactive records transferred from departments by verifying and entering relevant information into the records management application and ensuring records are appropriately stored in the Records Centre.
- Respond to requests for the loan of inactive records, including charging out and re-filing records.
- Process overdue loans in accordance with established procedures.
- Assist with the collection and dispatch of vital records to and from user departments.
- Assist with the disposal of records authorized for destruction in accordance with approved retention schedules.
- Assist with the preparation and reconstruction of records selected for digitization.
- File physical records and maintain folders within the Records Centre.
- Assist with the creation of new files and records series based on the changing needs of departments.
- Provide general support to ensure the effective management and accessibility of organizational records.
Education, Skills & Training
- Five (5) GCE O’Levels, Grades A–C, or CXC General Grades I–III, including English Language and Mathematics, or equivalent.
- GCE A’ Levels would be an asset.
- Electronic Document Preparation and Management
- Computer literate with proficiency in Microsoft Word and Excel.
- Strong organizational and filing skills.
- Good attention to detail and accuracy.
- Good communication and interpersonal skills.
- Ability to handle confidential information professionally.
Minimum Experience Required
- A minimum of one (1) year of working experience in a similar role
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