Human Resource Assistant

Job Summary

The Human Resource Assistant is responsible for providing administrative and operational support to the Human Resource Manager. The role supports payroll processing, statutory payments, recruitment, onboarding, employee records, leave administration, disciplinary documentation and employee engagement activities. The position requires accuracy, confidentiality and the ability to manage multiple responsibilities effectively in a fast-paced environment.

Key Responsibilities

• Process payroll using the relevant payroll software.
• Process statutory payments.
• Update employees’ leave records in the Human Resource Information System.
• Assist with disciplinary matters and the preparation of related correspondence.
• Support recruitment and onboarding activities.
• Provide general administrative support to the Human Resource Manager.
• Coordinate vacation schedules across departments.
• Assist with the circulation of memos.
• Conduct general human resource research.
• Assist with uniform orders and distribution and the acquisition of food badges.
• Assist with completing and verifying National Insurance forms.
• Maintain accurate and current human resource records.
• Sort and archive files.
• Create files for new employees.
• Create and maintain human resource databases.
• Analyse trends and generate reports.
• Type and format documents.
• Provide logistical support for employee engagement activities, as requested.
• Provide general support with health and safety-related matters.
• Perform any other related duties as required.

Qualifications and Experience

• Five CSEC passes, including English Language.
• A Diploma or Associate Degree in Human Resource Management.
• At least two years’ experience in a human resource environment, particularly in payroll processing.
• Knowledge of payroll and time and attendance systems would be considered an asset.
• Competence in Microsoft Office, particularly Microsoft Excel.
• Previous health and safety experience would be considered an asset.

Required Competencies

• Ability to multitask and manage time effectively in a fast-paced environment.
• Proven ability to handle sensitive and confidential employee information with discretion.

REF:J.C