Facilities Manager

The Facilities Manager supervises the Organisation’s facilities, and plans, schedules and manages maintenance and custodial work, and sees that safety measures are in place and adhered to. The position is also responsible for access management, as well as the design and execution of the security infrastructure and systems.

The position requires experience in facilities maintenance, security and asset management. As a leadership position, excellent project management, collaboration, communication, problem-solving skills and team building are also required.

Employment Type: 1-year contract in the first instance
Salary: $14,000.00 to 18,000.00
Allowance: $1,500.00

ROLES & RESPONSIBILITIES:

• Strategic, leadership and administrative responsibilities
• Responsible for the execution and reporting of strategic initiatives as required
• Contribute to the planning and execution of relevant environmental initiatives
• Contribute to the preparation of annual capital budgets, financial projections, operating budgets, procurement plans and proposals
• Make recommendations to departmental policies and procedures to meet organizational and programmatic goals
• Responsible for demonstrating and upholding the organisation’s values and developing and overseeing initiatives to embed same within the department
• Responsible for mentoring and coaching of department staff and ensuring employee policies including career development are adhered to
• Maintain effective stakeholder relationships
• Responsible for demonstrating and upholding the organisation’s values and developing and overseeing initiatives to embed same within the department
• Carry out other duties and assignments as advised by the head of department

FUNCTIONAL RESPONSIBILITIES:

Primarily supports real estate and facility management, including:

• Work with the General Manager and/or his designate to provide inputs for the development of policies and procedures regarding access management and janitorial standards, as well as reporting requirements
• Plan and coordinate maintenance schedule for all Organisation facilities
• Assist in the development of proposals for remodelling to improve energy efficiency, and ensure that facilities comply with local laws, ordinances, regulations, and codes pertaining to the building industry
• Direct and supervise scheduled, general facility repairs, as well as small construction/ improvement projects
• Monitor relevant budget accounts and expenditures
• Coordinate emergency repairs for the Organisation’s facilities
• Comply with departmental policies on reporting incidents, accidents, etc.
• Perform other related duties as may be assigned from time-to-time

Supports the capital projects team, including: Work with the capital projects and security team to review plans for security infrastructure for capital projects, ensuring alignment with department objectives and industry standards

EDUCATION, SKILLS & SPECIALISED TECHNIQUES:

• A Bachelor’s degree in Facility Management, Engineering, Business Administration
• Certification in Facilities Management or other related area of study would be an asset
• Project Management Professional Certification (PMP) would be an asset

EXPERIENCE:

Three to five years’ experience in commercial facilities management with progressive responsibility, preferably experience in the retail and hospitality, industrial or construction industries.

• Additional related experience may substitute for degree on a year for year basis up to four years
• Knowledge of project management practices for managing cost, schedule, and quality
• Ability to be a positive and constructive contributor in a team-based environment
• Strong leadership and coaching skills
• Any combination of experience and academic qualifications from which comparable knowledge, skills and abilities have been achieved

WORKING CONDITIONS:

Physical environment and hazards: Work is generally completed indoors in a computerized environment, but sometimes work will be conducted on job sites on or off the Organisation’s property.

Physical demand: While performing the duties of this job, the incumbent will be frequently required to sit, talk and hear. The employee is occasionally required to stand, walk, use hands and fingers to feel, handle or operate objects, tools or controls and to reach with hands or arms. Specific vision abilities required by this job include close vision, colour vision and the ability to adjust focus.

Special conditions: Not limited to office duties, responsible for capital projects and facilities which involve site visits.

Equipment and protective gear used: Equipment may be required on construction sites, in accordance with health and safety protocols.