Administrative Assistant

Our client in the Oil & Gas Sector is seeking to employ an Administrative Assistant for a period of three (3) months for their Port of Spain office.

Key Responsibilities

• Provide general administrative support, including filing, data entry, and document preparation
• Manage incoming calls, emails, and correspondence, and direct them appropriately
• Schedule meetings, appointments, and maintain calendars for management or teams
• Prepare reports, presentations, purchase orders, and other documents as required
• Organize and maintain physical and electronic filing systems
• Coordinate travel arrangements and logistics for staff
• Ensure the office environment is organized and operating efficiently

Qualifications & Experience

• Diploma or degree in Business Administration or related field
• 3-5 years’ experience in a similar position.

Skills and Competencies

• Excellent interpersonal and relationship building skills
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Attention to detail and problem-solving abilities
• Willingness to work flexible working hours as and when required
• Team-oriented with the ability to work independently
• Strong knowledge of Microsoft Office Suite
• Ability to handle confidential information with discretion
• Strong multitasking skills and ability to work under pressure

Job Ref: RM