Accounts Payables and Reconciliations Analyst

Our client in the IT Sector is seeking to onboard a detail-oriented and analytical Accounts Payables and Reconciliations Analyst

Summary:
This role is responsible for maintaining accurate financial records through the timely processing of vendor invoices, payments, reconciliations, and reporting activities across multiple entities.

This position is ideal for an accounting professional who thrives in a fast-paced environment, enjoys working with numbers, and is committed to maintaining high standards of accuracy and compliance.

Key Responsibilities

Accounts Payable

• Process local and foreign vendor invoices accurately and on a timely basis.
• Maintain complete and accurate Accounts Payable records and supporting documentation.
• Prepare invoices for approval and payment according to due dates.
• Apply payments and ensure accurate posting within the accounting system.
• Liaise with vendors to resolve discrepancies, missing invoices, and statement queries.
• Perform monthly Accounts Payable close procedures and generate relevant reports.

Reconciliations & Ledger Maintenance

• Perform supplier reconciliations and prepare supporting schedules.
• Reconcile Goods Received Notes (GRNs) with supplier invoices.
• Conduct month-end reconciliations of payables and cheque registers.
• Reconcile bank accounts, store deposits, card transactions, and petty cash reports.
• Maintain accurate accounting files and records.

Financial Reporting

• Prepare weekly and monthly Accounts Payable reports.
• Prepare monthly bank reconciliations and VAT analyses.
• Generate Accounts Receivable and Accounts Payable reports for Guyana operations.
• Produce ad hoc reports to support management decision-making.

Guyana Operations Support

• Enter Accounts Payable transactions into Microsoft Dynamics GP and QuickBooks.
• Update QuickBooks with customer payments received.
• Create customer invoices from sales orders and POS information.
• Prepare vendor payment reports and VAT reconciliations.
• Support audit requests through the preparation of schedules and documentation.

Audit, Compliance & Documentation

• Maintain audit-ready files with complete supporting documentation.
• Ensure compliance with internal controls, VAT regulations, and accounting standards.
• Respond promptly to audit requests and queries.
• Process vendor credits and adjustments accurately.

Qualifications & Experience

• Diploma or Certificate in Accounting or a related field (Bachelor’s Degree is an asset).
• Minimum of two (2) years’ experience in Accounts Payable or general accounting.
• Experience processing multi-currency transactions.
• Working knowledge of VAT regulations in Trinidad & Tobago and/or Guyana.
• Previous audit experience would be considered an asset.
• Experience using Microsoft Dynamics GP and QuickBooks is highly desirable.

Knowledge, Skills & Competencies

• Strong understanding of Accounts Payable and reconciliation processes.
• Excellent analytical and problem-solving skills.
• High level of accuracy and attention to detail.
• Strong organizational and time-management skills.
• Ability to prioritize tasks and meet deadlines independently.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office 365, particularly Excel.
• Ability to work collaboratively while managing responsibilities independently.

What We Offer

• Opportunity to work across multiple regional business entities.
• Exposure to a dynamic retail and distribution environment.
• Collaborative and supportive team culture.
• Professional growth and development opportunities.

Job Ref: RM