Finance Officer

Our client is seeking to hire a Finance Officer – Payables

Contract duration: 6 months, with the possibility of permanent placement

Salary: $7,500–$9,000

Job purpose:
To document accurate accounting data through consistent application of procedures/practices in accordance with internal and client standards and corporate policy and procedures, ensuring timely and accurate information is available.

Duties and responsibilities

Duties include, but not limited to:
Invoicing
Integration of inventory invoices into Great Plains within 24 hours of receipt from Stores department
Complete integrations check to ensure all invoices from inventory module has been transferred to Finance module on a weekly basis
Entry of non-inventory invoices into Great Plains within 24 hours of receipt
Accounts Payables – Local, foreign and Group
Compiling of Local Supplier and Group Payments as required. Accurately applying payments to supplier invoices by the following day of payment processing.
Preparing all non-supplier and miscellaneous cheque payments for local and Group suppliers.
Preparing payments for Petty Cash reimbursement as required and updating required spreadsheet for entry into GP
Resolving vendor queries within 2 working days

Foreign Payables
Forecast foreign currency requirements weekly and maintain and up to date USD currency queue with the Bank’s statements.
Process payments for Foreign Suppliers by preparing wire transfer instructions when the Bank releases USD/ foreign currency funding or USD/foreign currency becomes available.
Apply payments processed for foreign suppliers within 48 hours on supplier sub-ledger account on Great Plains to ensure that the supplier account is up to date.

Processing for Payroll and Utilities
Preparing all Payroll deduction cheques as requested by the Payroll Officer: Pension/Credit Union/ Other deductions.
Preparing Statutory Payroll cheque by the 12th of the following month: PAYE/ NIS/Health Surcharge.
Manage, Charge and Reconcile Expenses for Utilities (water and electric), Internet and Security expenses
Ensure invoices are received monthly for WASA/TSTT/Digicel/Security to charge to the profit and loss in the reporting month or to make an accrual until invoice is received. Follow up monthly to ensure expenses are accurate in the Financial Statements

Prepayments
Assessing the monthly prepayment accounts to charge credit card and other prepayment accounts to the profit and loss in the reporting month.
Ensure credit card schedules are completed and up to date
Invoices/ Receipts should be received within 2 working days
Completion of Prepaid Expenses and Insurances schedule by 12th of each month Reconciliations o Completing Top 40 Supplier Reconciliations after by 12th working day of the following month.
Ensure Accounts Payable sub-ledger agrees to General Ledger by 3rd of each month
Reviewing Advance Payments with the Procurement to follow up on outstanding invoices and preparing monthly report showing open advance payments for local suppliers.

Reporting
Accurately prepare and submit the following reports monthly: Cheque Register, Report of Intercompany balances, Ageing of Sub-Ledger (to discuss supplier payment plan for the month), Purchases Accrual Analysis and Debit balances by the required timelines.
Daily update of bank transactions tracker General
Assess accruals and complete reversals based on invoices received
Enter general accruals by 3rd of each month o Complete concession fees by the 5th of each month
Processing of Petty Cash disbursements in the absence of relevant team members.
Ensuring proper maintenance of supplier accounts on Great Plains i.e. vendor information, ACH set up etc…
Maintaining accurate filing of AP documents.
Assisting with the provision of support and requested information to Auditors (Internal and External) as required

Additional functions to be performed as needed:
Aiding and support for Guyana station as required
Providing training and oversight to Accounts Assistant
Performing any other related duties required by the job function.

Qualifications and experience desired for the role:
A first Degree in Accounting or ACCA Level 1 At least 5 Ordinary Level Passes including Mathematics and English
Experience with Microsoft Dynamics GP will be considered an asset
At least 2 years of work experience in a similar position

Skills and other attributes desired:Technical:
Advance level user of Microsoft Office Suite.
Requires an extensive knowledge of business and an excellent command of the English language
Excellent problem-solving skills — the individual identifies and resolves problems in a timely manner and gathers and analyses information skilfully.
Excellent arithmetic, and report writing skills

Behavioural:
Ability to build successful and long-term relationships
Quality focus—the individual looks for ways to improve and promote quality and demonstrates accuracy and thoroughness.
Team player – demonstrates an ability to integrate well with teams’ members and to support other members of the team when needed.
Strong customer service orientation / focus.
Safety and security—the individual observes safety and security procedures and uses equipment and materials properly
Highly Developed values of – Inspirational Leadership, Service Excellence, and Innovation
Proven ability to develop and maintain an environment of trust, diversity, and inclusion within your team
Good analytical and project management skills
Strong communication & presentation skills

Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Physical requirements The role is required to spend extensive periods of time sitting behind a desk, it is recommendable to take a few breaks throughout the day by standing or exercising from time to time.

Travel requirements:
The position may require limited travelling.

Job Ref: RM