Administrative Assistant

Our client in the Banking Sector is seeking a suitably qualified candidate to fill the temporary position of Administrative Assistant.

Salary: $8,440.00

Job Summary

The Administrative Assistant will coordinate the day-to-day operations of the assigned department and provide a full range of administrative, secretarial, and clerical support. This role also supports office services by implementing and monitoring administrative systems, procedures, and policies.

Key Responsibilities

• Answer and screen telephone calls for the Manager and relay messages as required
• Manage and maintain the Manager’s calendar, including scheduling meetings and anticipating conflicts
• Coordinate and attend meetings, training sessions, and conferences
• Receive, sort, and distribute correspondence; draft routine communications
• Handle sensitive and confidential information with discretion
• Maintain and update departmental files and records (electronic and physical)
• Prepare and maintain databases, spreadsheets, and reports (e.g. attendance registers)
• Manage office supplies, inventory, and procurement records
• Coordinate equipment maintenance and follow up on repairs
• Perform other related administrative duties as required

Education, Skills & Training

• 5 GCE O’Levels (Grades A–C) or CXC General (Grades I–III, 1998 and after), including English Language and Mathematics, or equivalent
• Certificate in Administrative Professional Office Management or equivalent
• Sound knowledge of administrative and clerical procedures
• Proficiency in Microsoft Office Suite
• Strong time management and organizational skills

Experience Required

• Minimum of 1 year experience in a similar administrative role

Job Ref: RM