Accounting Assistant – Accounts Payable

Our client in the Banking and Finance Sector is seeking to hire an Accounting Assistant – Accounts Payable for a six (6) months contract role.

Department: Finance
Reports To: Accountant
Location: Chaguanas

Summary:

This role is ideal for an individual who thrives in a fast-paced environment and enjoys working collaboratively to ensure the accurate and timely processing of financial transactions.

Key Responsibilities

As the Accounting Assistant – Accounts Payable, you will be responsible for:

• Establishing and maintaining professional working relationships with local vendors.
• Processing approved and accurate Accounts Payable entries utilizing T24.
• Processing payments of due invoices through Automated Clearing House (ACH) and cheques, ensuring compliance with agreed payment terms and internal payment policies.
• Applying ACH payments to invoice entries created within the system.
• Performing daily reallocations of transactions posted to the Accounts Payable Clearing Account.
• Conducting weekly reconciliations of the Accounts Payable Subledger to the Accounts Payable Control Account and ensuring daily journal generation.
• Accruing invoices received but not processed by month-end to facilitate accurate expense reporting.
• Accruing purchase orders for goods and services received but not invoiced by month-end and processing subsequent reversals.
• Maintaining accurate and organized documentation in accordance with internal control requirements.
• Supporting month-end close activities, reporting functions, and audit processes.
• Undertaking any other duties assigned by the Accountant, Senior Accountant, Finance Manager, or Head of Finance and Administration.

Education & Qualifications

• Completion of CAT, ACCA Level 1, or an equivalent accounting qualification.

Experience

• Familiarity with the basic functionalities of an accounting software package.
• Working knowledge of the Microsoft Office Suite.
• Previous exposure to accounts payable functions would be considered an asset.

Behavioural Competencies

The ideal candidate will demonstrate:

Accuracy

• Strong numerical reasoning and arithmetic skills.
• Ability to ensure financial data is accurate and error-free.

Attention to Detail

• Thorough approach to tasks with excellent organizational skills.
• Ability to manage fluctuating workloads and meet deadlines effectively.

Communication

• Excellent written and verbal communication skills.
• Strong interpersonal skills with the ability to build effective working relationships.

Customer Focus

• Commitment to delivering exceptional service to internal and external stakeholders.
• Ability to work collaboratively across departments while maintaining professionalism.

Drive for Results

• Self-motivated with a proactive approach to achieving and exceeding expectations.

Decision Making

• Ability to apply established guidelines and procedures while exercising sound judgment in handling exceptions.

Job Ref: RM