Senior Finance Officer
Summary
1. To perform a variety of accounting and clerical tasks related to accounts payables, inventory, accounts receivables, general ledger and fixed asset management; ensuring that all aspects of the Finance function are carried out in a correct and efficient manner.
2. To maintain and apply financial and accounting practices and policies in order to support the operation.
3. To perform the preparation of accounts including monthly reporting, maintaining financial records, and processing related data.
4. To delegate and distribute finance related tasks where required and necessary.
5. To provide sound financial feedback to the Senior Vice President Finance / Head of Business Unit Guyana.
Location: The position will be based at Guyana head office.
Dimensions: The Senior Finance Officer will report directly to the Senior VP Finance. And indirectly to the Head of Guyana.
Responsibilities:
1. Payables
a) Receive and review purchase orders, cheque requests and/or other related documentation for completeness and compliance with financial policies, procedures, and contractual requirements.
b) Match original invoices and requests for payment with internal purchase orders; perform calculations to determine appropriate payment schedules and amounts and make modifications as necessary.
c) Enter foreign and local invoices in the Payables module of Sage 300 as they are received by the suppliers.
d) Code, verify and electronically enter accounts payable data into system.
e) Reconcile goods in transit and other clearing accounts.
f) Prepare cheque payments as per agreed schedule or as required.
g) Follow up on account statements and other discrepancies regarding payment of accounts and serve as liaison between departments in the resolution of accounting system related problems and inquiries.
h) Monitor purchase orders and periodically notify appropriate departments of balances.
i) Maintain payment logs, file all payables account data and generate statistical summary reports as required.
j) Posts and reconcile payments to ledgers.
k) Review refunds and adjustments; reconcile, correct, and apply adjustments to billing records.
l) Balance daily, weekly, or monthly batches and reports; prepare income reports and statistics; distribute reports.
m) Assist in preparing the daily deposits of all cash and cheque transactions.
n) Reconcile Accounts Payable Sub Ledgers to the General Ledger
o) Assist in updating cash flow on a daily basis via bank reconciliation and monitoring bank accounts.
p) Prepare VAT filing and returns.
q) Ensure Withholding taxes/Contract Taxes are calculated/collected and paid in a timely manner.
2. Receivable
a) Assist in following up on any unpaid returned cheques.
b) Verify daily deposits on bank statement by assisting in reconciling the bank account.
3. Inventory
a) Prepare costings via collating and allocating of respective additional cost on all raw materials and finished goods receipts shipments.
b) File all export and import documents for shipments.
c) Reconcile inventory sub-ledger to general ledger
d) Planning of stocktaking procedures.
e) Monitor all inventory goods in transit locations to ensure they are kept under control.
f) Oversee all stock counts providing full support and assistance.
g) Input stock adjustments
h) Liaise with IT to ensure that new item codes for inventory are entered and
updated into the Inventory Control (IC) Sub Ledger.
i) Perform as key point of contact for system and transaction related matters between production, distribution and retail.
4. Payroll and Benefits
a) Assist in the preparation and review of monthly National Insurance and PAYE payments.
5. Fixed Asset Management
a) Maintain fixed assets register; acquisitions, depreciation, disposals and adjustments.
b) Prepare monthly financial reports for submission to
senior management.
6. Audit
a) Main person to represent the organization in the annual audit inclusive of quarterly submission of audit schedules.
b) Be the main liaison for internal and external Auditors in the execution of their year-end audit program.
7. Financial & Managements Reporting
a) The preparation of reports and preliminary budget estimates.
b) Provide monthly Management Accounts and supporting Business Performance reports and constant monitoring of business unit targets against actuals.
8. People Management
a) Plan and conduct meetings with staff to ensure compliance with established practices, to implement new policies and to apprise employees of any changes to current standards.
b) Observe and monitor direct/indirect reports’ performance to ensure adherence to the business unit’s policies and procedures.
c) Manage and motivate staff to increase and maintain productivity and efficiency and maintain favourable working relationships with all employees to promote a cooperative and harmonious working environment and facilitate positive employee morale.
d) Carry out performance appraisals as per company’s procedure in ensuring that reviews are ongoing, and results are used to help employees improve performance –which includes development of employees for future advancement when possible.
e) Cascade yearly MBOs to all Direct Reports clearly defining their strategic deliverables with Specific Measurable Attainable Relevant and Timely (SMART) principles and also meet the requirement of the Board of Directors.
f) Implementation of productivity/quality metrics and of incentive programs designed to minimize costs and enhance efficiency.
g) Proactively participate in meetings adding value to the discussions through unique insights.
h) Perform your functions as a leader by demonstrating our core values as a Brand Ambassador.
Qualifications / Experience
1. Bachelor’s degree in Accounting along with at least ACCA level 2, with 5 years
accounting experience and a knowledge of accounting software including Sage.
OR
2. Completion of ACCA or another accounting designation with 3 years accounting experience and a knowledge of accounting software including Sage.
Skills, Competencies and Requirements
1. Effective verbal and written communication skills and the ability to build positive
working relationships.
2. A strong record of achieving results and meeting deadlines.
3. Excellent time management and analytical skills.
4. Working knowledge of computerised accounting programmes.
5. Specific knowledge and experience in the use of SAGE ERP Systems.
6. Strong knowledge of Microsoft Office applications.
Apply Now1. To perform a variety of accounting and clerical tasks related to accounts payables, inventory, accounts receivables, general ledger and fixed asset management; ensuring that all aspects of the Finance function are carried out in a correct and efficient manner.
2. To maintain and apply financial and accounting practices and policies in order to support the operation.
3. To perform the preparation of accounts including monthly reporting, maintaining financial records, and processing related data.
4. To delegate and distribute finance related tasks where required and necessary.
5. To provide sound financial feedback to the Senior Vice President Finance / Head of Business Unit Guyana.
Location: The position will be based at Guyana head office.
Dimensions: The Senior Finance Officer will report directly to the Senior VP Finance. And indirectly to the Head of Guyana.
Responsibilities:
1. Payables
a) Receive and review purchase orders, cheque requests and/or other related documentation for completeness and compliance with financial policies, procedures, and contractual requirements.
b) Match original invoices and requests for payment with internal purchase orders; perform calculations to determine appropriate payment schedules and amounts and make modifications as necessary.
c) Enter foreign and local invoices in the Payables module of Sage 300 as they are received by the suppliers.
d) Code, verify and electronically enter accounts payable data into system.
e) Reconcile goods in transit and other clearing accounts.
f) Prepare cheque payments as per agreed schedule or as required.
g) Follow up on account statements and other discrepancies regarding payment of accounts and serve as liaison between departments in the resolution of accounting system related problems and inquiries.
h) Monitor purchase orders and periodically notify appropriate departments of balances.
i) Maintain payment logs, file all payables account data and generate statistical summary reports as required.
j) Posts and reconcile payments to ledgers.
k) Review refunds and adjustments; reconcile, correct, and apply adjustments to billing records.
l) Balance daily, weekly, or monthly batches and reports; prepare income reports and statistics; distribute reports.
m) Assist in preparing the daily deposits of all cash and cheque transactions.
n) Reconcile Accounts Payable Sub Ledgers to the General Ledger
o) Assist in updating cash flow on a daily basis via bank reconciliation and monitoring bank accounts.
p) Prepare VAT filing and returns.
q) Ensure Withholding taxes/Contract Taxes are calculated/collected and paid in a timely manner.
2. Receivable
a) Assist in following up on any unpaid returned cheques.
b) Verify daily deposits on bank statement by assisting in reconciling the bank account.
3. Inventory
a) Prepare costings via collating and allocating of respective additional cost on all raw materials and finished goods receipts shipments.
b) File all export and import documents for shipments.
c) Reconcile inventory sub-ledger to general ledger
d) Planning of stocktaking procedures.
e) Monitor all inventory goods in transit locations to ensure they are kept under control.
f) Oversee all stock counts providing full support and assistance.
g) Input stock adjustments
h) Liaise with IT to ensure that new item codes for inventory are entered and
updated into the Inventory Control (IC) Sub Ledger.
i) Perform as key point of contact for system and transaction related matters between production, distribution and retail.
4. Payroll and Benefits
a) Assist in the preparation and review of monthly National Insurance and PAYE payments.
5. Fixed Asset Management
a) Maintain fixed assets register; acquisitions, depreciation, disposals and adjustments.
b) Prepare monthly financial reports for submission to
senior management.
6. Audit
a) Main person to represent the organization in the annual audit inclusive of quarterly submission of audit schedules.
b) Be the main liaison for internal and external Auditors in the execution of their year-end audit program.
7. Financial & Managements Reporting
a) The preparation of reports and preliminary budget estimates.
b) Provide monthly Management Accounts and supporting Business Performance reports and constant monitoring of business unit targets against actuals.
8. People Management
a) Plan and conduct meetings with staff to ensure compliance with established practices, to implement new policies and to apprise employees of any changes to current standards.
b) Observe and monitor direct/indirect reports’ performance to ensure adherence to the business unit’s policies and procedures.
c) Manage and motivate staff to increase and maintain productivity and efficiency and maintain favourable working relationships with all employees to promote a cooperative and harmonious working environment and facilitate positive employee morale.
d) Carry out performance appraisals as per company’s procedure in ensuring that reviews are ongoing, and results are used to help employees improve performance –which includes development of employees for future advancement when possible.
e) Cascade yearly MBOs to all Direct Reports clearly defining their strategic deliverables with Specific Measurable Attainable Relevant and Timely (SMART) principles and also meet the requirement of the Board of Directors.
f) Implementation of productivity/quality metrics and of incentive programs designed to minimize costs and enhance efficiency.
g) Proactively participate in meetings adding value to the discussions through unique insights.
h) Perform your functions as a leader by demonstrating our core values as a Brand Ambassador.
Qualifications / Experience
1. Bachelor’s degree in Accounting along with at least ACCA level 2, with 5 years
accounting experience and a knowledge of accounting software including Sage.
OR
2. Completion of ACCA or another accounting designation with 3 years accounting experience and a knowledge of accounting software including Sage.
Skills, Competencies and Requirements
1. Effective verbal and written communication skills and the ability to build positive
working relationships.
2. A strong record of achieving results and meeting deadlines.
3. Excellent time management and analytical skills.
4. Working knowledge of computerised accounting programmes.
5. Specific knowledge and experience in the use of SAGE ERP Systems.
6. Strong knowledge of Microsoft Office applications.
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