Junior Finance/Admin Executive

Reporting Responsibilities: Reports to Senior Administrative Executive

Supervisory Responsibilities: No Supervisory responsibilities

Overall Responsibilities:

Provides accounting, payroll, inventory, and store administration support under the guidance of the Senior Administrative Executive. Ensures financial accuracy, compliance with statutory requirements, and operational efficiency in finance and inventory processes.

Duties (include but not limited to):

1. Accounting & Treasury

• Balance daily sales and registers; update daily sales listing, prepare reports and related cash handling SOPs.
• Manage deposits, floats, vouchers, and all payments (including staff salaries).
• Maintain and reconcile payables & receivables ledgers.
• Set up new supplier accounts.

2. Inventory

• Coordinate and track all shipments, prepare check‑off sheets, transfers
• Process all purchase orders and ensure shipments are accurately entered into the system.
• Review negative inventory, schedule and conduct stock counts; investigate discrepancies, archive items
• Prepare supplier claims, verify and process damages/donation write‑offs

3. Administration & Operations

• Support store supervisors with cashier duties if required.
• Manage contracts and renewals (vehicle, company documents, licenses, taxes).
• Print and Code gift vouchers
• Conduct bond inspections
• Manage wholesale and online orders, prepare quotations.
• Manage store supplies, and external bond storage.
• Report store issues to mall management and technical system issues.

4. Any other task assigned from time to time in all functions of the Administrative Department
   
   

Job Requirements/Specifications

Education:

• At least five (5) subjects CXC, inclusive of Grades 1 to 2 in Mathematics and English.
• Associate Degree or Diploma in similar fields will be an asset.
• Competency in MS Office & databases.

Experience: At least one (1) year experience in similar position.

Essential Skills:

• Attention to detail and Strong Problem-Solving Skills
• Ability to work independently and without constant supervision
• Time Management Skills and ability to prioritize work
• Strong Organizational skills with ability to multi-task
• Excellent knowledge of Excel Spreadsheets & word processing tools (MS Excel, Word)
• Basic Understanding of databases
• Working knowledge of office equipment, computer hardware & Peripheral devices
• Good Oral and Written Communication Skills

Other Skills:

• Aptitude with numbers
• High Concentration Level
• Fast Typing Skills
• Accurate Data Entry skills
• Customer Service Skills

REF S.C