Admin Assistant – Job Coordinator
Job Duties and responsibilities:
Knowledge, Skills and Attributes:
Minimum Qualification and Experience Requirements:
• Bachelor’s degree or relevant certificate in business, management, or a related field.
• 2+ years of administrative experience.
Apply Now- Provide administrative support to various departments within the company, including machine shop, manufacturing, servicing and equipment rental.
- Assist in managing and organizing paperwork, records and documentation.
- Handle phone calls, emails and inquiries from customers, vendors and team members.
- Coordinate and schedule jobs, projects and service request for clients.
- Track job progress and ensure that projects are completed on time and within budget.
- Communicate job status updates to clients and team members.
- Maintain and update databases and records related to equipment rentals, customer
- information and job history.
- Generate reports and analyse data to assist in decision-making.
- Assist in tracking and managing inventory for manufacturing and equipment rental.
- Coordinate with the procurement team to ensure the availability of necessary materials
- and tools.
- Act as a point of contact for clients, addressing their inquiries, concerns and providing
- exceptional customer service.
- Perform general office tasks, including filing, photocopying.
- Collaborate with the sales and marketing teams to promote our services to potential
- clients.
- Ensure that all safety protocols and industry standards are followed in all operations.
- Assist in maintaining compliance with relevant regulations and documentations.
Knowledge, Skills and Attributes:
- Proven customer service experience in a fast-paced environment.
- Excellent communication, interpersonal, and organizational skills.
- Ability to work independently with little supervision.
- Proficient in Microsoft Office, with aptitude to learn new software and systems.
- Knowledge of oil and gas industry standards and regulations.
Minimum Qualification and Experience Requirements:
• Bachelor’s degree or relevant certificate in business, management, or a related field.
• 2+ years of administrative experience.
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