Senior Administrative Executive
Reporting Responsibilities: Reports to Management
Supervisory Responsibilities: Supervises Junior HR & Marketing Executive and Finance & Admin Executive
Overall Responsibilities:
Provides comprehensive oversight of administrative, HR, finance, and operational functions across the Group. Ensures compliance, accuracy, and efficiency. Supervises and rechecks the work of the junior HR & Marketing Executive and Finance & Admin Executive.
Duties (include but not limited to):
- Supervision & Oversight
- Review and verify all tasks performed by Junior HR & Marketing Executive and Finance & Admin Executive.
- Ensure accuracy, compliance, and efficiency in outputs, and provide training and guidance when necessary.
- Accounting
- Review and file VAT returns.
- Arrange bank reports and documents
- Review postings in QuickBooks, prepare management reports, and address external accountant queries.
- Bank updates/reconciliations
- Verify all payrolls reports before payments issued.
- Inventory & Operations
- Oversee all shipments process
- Review and process all inventory adjustments
- Verify and approve gift vouchers
- Any other task assigned from time to time in all functions of the Administrative Department of Urban Group of Companies.
Job Requirements/Specifications
Education:
- At least five (5) subjects CXC, inclusive of Grades 1 to 2 in Mathematics and English.
- Degree in Business Administration, Accounting, Finance, and/or Human Resource Management
- Competency in MS Office and databases.
Experience: At least one (1) year experience in similar position.
Essential Skills:
- Attention to detail and Strong Problem-Solving Skills
- Ability to work independently and without constant supervision
- Time Management Skills and ability to prioritize work
- Strong Organizational skills with ability to multi-task
- Excellent knowledge of Excel Spreadsheets & word processing tools (MS Excel, Word)
- Basic Understanding of databases
- Working knowledge of office equipment, computer hardware & Peripheral devices
- Good Oral and Written Communication Skills
Other Skills:
- Aptitude with numbers
- High Concentration Level
- Fast Typing Skills
- Accurate Data Entry skills
- Customer Service Skills
REF S.C
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