Office Coordinator

• Title: Office Coordinator

• Reports to: Office Supervisor

• Supervises: Rental Sales Agents (RSAs) and Motor Vehicle Operators (MVOs)

The role supports the Office/Station Supervisor and acts as backup when they or RSAs are absent.

Job Purpose

• Assist in managing the assigned office location.

• Ensure smooth operations by executing strategic plans, monitoring performance, and supporting staff.

• Provide backup coverage for supervisors and RSAs.

Duties & Responsibilities

• Strategic Execution: Work with the supervisor to implement and monitor office plans using company’s systems and tools.

• Operations Management: Coordinate with teams on vehicle maintenance, insurance, and customer service.

• Performance Monitoring: Identify gaps, recommend corrective actions, training, or recruitment.

• HSSE Compliance: Ensure health, safety, security, and environmental standards are met.

• Team Leadership: Manage, coach, and appraise subordinates.

• Other Duties: Handle assignments from management or executives.

Qualifications & Experience

• Associate Degree in Business Management (or Diploma + 5 years’ experience).

• Strong computer skills (Microsoft Office, web-based systems).

• Knowledge in automotive industry, HR, marketing, accounting, and finance is an asset.

• Customer service experience preferred.

• HSSE knowledge beneficial.

• Valid driver’s license (3+ years experience, manual transmission preferred).

• Valid Police Clearance

Competencies

• Critical thinking, data analysis, troubleshooting, and time management.

• Team player, goal-oriented, creative, and innovative.

• Excellent communication (public speaking & writing).

• Social media and digital marketing knowledge is an asset.

• Professional, calm under stress, courteous.

• Flexible to work shifts, weekends, and public holidays.