Finance Officer

Summary

To perform a variety of Finance tasks, related to accounts payables/receivables,
inventory management, and fixed asset management; ensuring that all aspects of
the Finance function are carried out in a correct and efficient manner. To maintain and apply financial and accounting standards and policies in order to support the operation.

Location: The position will be based at Guyana head office.
Dimensions: The Finance Officer will report to the Senior Finance Officer.

Responsibilities:

1. Receivables

a) Receive and receipt cash items and third-party payments, on account and miscellaneous; post and reconcile payments to ledgers.
b) Review refunds and adjustments; reconcile, correct, and apply adjustments to customer billing records.
c) Maintain logs, enter and balance account data and generate statistical summary reports as required.
d) Enter P.O.A. in A/c Receivables module on a daily basis and file computer generated receipts and sales invoices.
e) Follow up on accounts receivables by making calls to customers, sending statements and reporting on the status of these accounts to the Finance Manager at least twice a week.
f) Reconcile A/c Receivables sub ledger with general ledger.
g) Generate monthly customer statements and issue to customer.
h) Maintain customer files with any matters which may arise.
i) Prepare returned cheques Listing.
j) Track and follow-up on any unpaid returned cheques.
k) Manage the company’s petty cash and replenish it in a timely manner.
l) Review and reconcile daily sales shift transactions, deposits from Point-Of- Sale and transfer to Sage.
m) Prepare hand over log for night deposits for all cash and cheque transactions for collection by the security company.
n) Prepare and update Cash on Delivery (COD) listing monthly.
o) Prepare sales commissions calculations for the Sales Representatives and Retail Stores monthly.
p) Perform monthly bank reconciliations.
q) Maintain customer files with any matters which may arise.

2. Payables

a) Receive and review purchase orders, check requests and/or other related documentation for completeness and compliance with financial policies, procedures, and contractual requirements.
b) Match original invoices and requests for payment with internal purchase orders; perform calculations to determine appropriate payment schedules and amounts and make modifications as necessary.
c) Enter foreign and local invoices in the Payables module of SAGE as they are received by the suppliers.
d) Code, verify and electronically enter accounts payable data into system.
e) Reconcile production and inventory clearing accounts.
f) Enter invoices twice per week through the Accounts Payables sub ledger.
g) Prepare cheque payments twice per week or as required.
h) Follow up on account statements and other discrepancies regarding payment of accounts and serve as liaison between departments in the resolution of administrative problems and inquiries.
i) Monitor purchase orders and periodically notify appropriate departments of
balances.
j) Maintain logs, enter and balance account data and generate statistical summary reports as required.
k) Posts and reconcile payments to ledgers.
l) Review refunds and adjustments; reconcile, correct, and apply adjustments to billing records.
m) Balance daily, weekly, or monthly batches and reports; prepare income reports and statistics; distribute reports.
n) Assist in preparing the daily deposits of all cash and cheque transactions.
o) Reconcile Accounts Payable Sub Ledgers to the General Ledger
p) Assist in updating cash flow on a daily basis.
q) Follow up on account statements and other discrepancies regarding payment of accounts and serve as liaison between departments in the resolution of accounting system related problems and inquiries.
r) Monitor purchase orders and periodically notify appropriate departments of balances.
s) Prepare tax filing and returns.

3. Inventory

a) Prepare costings via collating and allocating of respective additional cost on all raw materials and finished goods receipts shipments.
b) File all export and import documents for shipments.
c) Reconcile inventory sub-ledger to general ledger.
d) Assist in planning of stocktaking procedures.
e) Monitor all inventory goods in transit locations to ensure they are kept under control.
f) Oversee all stock counts providing full support and assistance.
g) Input stock adjustments.
h) Liaise with IT to ensure that new item codes for inventory are entered and updated into the Inventory Control (IC) Sub Ledger

4. Fixed Asset Management

a) Maintain fixed assets register.

5. Audit

a) Provide full support to the annual financial audit.

Qualifications / Experience
1. Three (3) A’ Level passes including Accounting along with at least one year of
experience in the Accounting field and a knowledge of Account software including
Sage.
OR
2. Certified Accounting Technician (CAT) designation and at least one year of experience
in the Accounting field and a knowledge of Account software including Sage.

Skills, Competencies and Requirements
1. Highly computer literate in Microsoft Office Suite particularly Advance Excel, statistical and accounting software
2. Analytical and problem-solving skills
3. Time management
4. Ability and track record of forecasting / Budgeting
5. Results Driven
6. Strong networking and relationship building ability
7. Excellent oral and written presentation and communication skills
8. Ability to work independently and highly organised