Marketing Coordinator

PURPOSE: To assist the team with its marketing activities, to ensure that all projects are completed according to plan.

PRINCIPAL ACCOUNTABILITES:

• To assist in development and implementation process for marketing/sales promotions.
• To coordinate the recruitment and selection of the necessary promotional representatives/brand ambassadors for events and develop a catalogue.
• To coordinate the ordering and release of required promotional product samples per activation.
• Responsible for sourcing any necessary promotional assets or materials – uniforms, quick counters, signage, sampling cups, etc and requesting the necessary quotations following the three-quote process,

• To ensure all promotional executions under the client’s umbrella of brands are executed to the highest standard.
• To coordinate and supervise all promotional staff at events and monitor performance

• To fill in as a promotional rep if required at any specific activation.
• To ensure that all promotional materials are removed from all execution locations, packed, transported and stored in a safe and preservative manner and account for via an inventory listing.
• To coordinate the compensations for hired personnel with Accounting which are to be sanctioned by the Marketing Manager or CEO.
• To prepare and submit promotional reports on a weekly basis and monthly basis using template provided and submit to the Marketing Manager or the CEO.

• Evaluate and report on competitors’ promotional activities whether it be on the field or in the digital space
• To assist in the preparation of a yearlong trade sampling calendar based on the requirements of the Brand Management team.
• To assist in the production of support materials like brochures, flyers and other field communication.
• To support the Brand Team with sourcing quotations for printed materials such as gondolas, POP, price tags and to liaise with suppliers for completion and delivery.
• To support Brand Management team in efforts to formulate promotional packages for the respective activations.
• To arrange, maintain and track the inventory closet such as tokens, signage and other promotions collateral and provide a monthly inventory report

• To conduct trade audits at major supermarkets during campaigns.
• To assist with the coordination or production of hampers, or other marketing/promotional materials.
• To manage all incoming sponsorships and/or donation requests with Marketing Manager and ensure all requests are acknowledged.
• To assist with any other departmental marketing activities as requested by Marketing Manager
• Coordination and sourcing of Christmas tokens for the division which are to be ordered by the August period.
• Management of the product transfer requests and tracking of cost of goods ordered.
• Coordination and filing of all XGs and purchase orders as provided by the Brand Management team
• Follow up with Accounts payables for vendor payments
• Weekly updates of the spend tracker based on completed purchase orders
• Updating the new product and special offer file on a weekly basis
• To manage online customer complaints daily, forward complaints to respective departments for resolution and record complaints via the current tracking system.

JOB SPECIFICATIONS:

Requirements

• Bachelor’s Degree in Marketing or Event Management.
• A minimum of two (2) years’ working experience in a marketing or promotions environment, preferably with FMCGs.
• Must possess a valid driver’s license and have access to their own reliable vehicle for work-related travel.
• High degree of proficiency with MS Office suite.
• Must be able to function independently and handle a variety of responsibilities under pressure.
• Must be willing to work outside of conventional working hours as the job requires.
• Ability to work with all levels of people within and external to the organization.

skills / experience:

• Strong oral and written communication skills.
• Good interpersonal skills.
• Sound planning and organizational skills.
  
  

personal characteristics:

• Excellent problem-solving and analytical.
• Excellent Time Management and Customer Service Skills.
• Must be computer literate and proficient in MS Office.
• Excellent written and oral communication.
• Ability to apply critical thinking and creativity.
• Detail oriented, pays keen attention to accuracy.